PRIVACY POLICY

Last Updated: July 22, 2022

This Privacy Policy describes how Beyond Ordinary Events, Inc. (“Company,” “we,” “us” or “our”) collects, stores, uses, discloses, and transfers your Personal Information (as defined below) through your use of our websites, mobile apps, or events (“Services”). This Privacy Policy applies to all Services where it is linked or referenced, including on our event websites.  By accessing and using our Services or attending events, you acknowledge you have read and understood our privacy practices as described in this Privacy Policy.

The term “Personal Information” as used herein includes any information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular individual or household, and includes any information that is subject to applicable data protection laws.

Information We Collect

Depending on how you interact with our Services, we may collect the following information:

  • Communications between you and Company. When you communicate with us, such as through e-mail, text message, or by submitting an inquiry through a request form on our website, we may collect and save a record of your communication and any Personal Information provided during the communication.
  • Registration information. When you register to attend our event, or register for a user account on our Services, we will ask you for certain Personal Information such as your name, contact information, and other registration details and preferences like payment information.
  • Exhibitor and Sponsorship information. If you are an exhibitor, partner or sponsor for one of our events, we may collect additional information about you and/or your entity, including your name, contact information, and payment information.
  • Information you provide to us. When you request information from us, contact us, or join our email list, we collect Personal Information in order to communicate with you and send you communications, including marketing communications that you opt-in to.
  • Automatically collected technical information such as traffic data, location data, logs, and other communication data and the resources that you access and use on the Site.
  • Device information. Information about your computer and internet connection, including your IP address, operating system, and browser type.
  • Information collected from third parties: From time to time, we may receive the categories of personal information described above from authorized third parties and sources other than through our Service, such as our partners and exhibitors. This may happen, for example, if:
    • Your employer is exhibiting or sponsoring an event and signs you up for the event or shares your contact details for purposes of event coordination.
    • A co-sponsor of an event provides us with your contact details for purposes of communications about the event, your participation, or for event coordination.

How We Use Information Collected

We use the Personal Information we collect from you for the following purposes:

  • To provide our Services.
  • To notify you of offers or promotions that we believe may be of interest to you, or send you marketing materials, including our newsletter.
  • To send you information about events and how to register as a sponsor or exhibitor.
  • To process your event registration.
  • To perform actions at your direction and to respond to inquiries.
  • To improve user experiences by making our Services easier to use and navigate.
  • To develop and test new services and features.
  • For other legitimate business purposes.

How We Share and/or Disclose Information

We may share or disclose information to the following categories of third parties and for the following reasons:

  • Service Providers or Processors. We may disclose information to third-party service providers or contractors (processors) who use this information to perform services for us, such as hosting providers, auditors, advisors, consultants, customer service and/or support providers and other similar service providers.
  • Event Sponsors and Partners. We may share information with third parties that sponsor our events or otherwise partner with us to provide the Services. For example, we may share the list of event attendees with our event sponsors or exhibitors.
  • Advertising and Marketing Partners. We may share information with third parties that provide advertising, campaign measurement, promotions, online and/or mobile analytics, and related services. These third parties may receive or access browsing and/or other data about your use of the Services, in order to measure our ad campaigns, and/or to better understand how individuals interact with our Services. These third parties may also offer you products or services that we believe are of interest to you.
  • Related Entities. We may share information with our parent companies, subsidiaries, or other related entities.
  • Law Enforcement. Under certain circumstances, we may be required to disclose your information if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).
  • Legal Requirements. We may disclose your information to law enforcement, government officials, or other third parties when we believe that disclosure is necessary to comply with a legal obligation (such as a court order, warrant, or subpoena), to prevent or investigate fraud, abuse, possible wrongdoing in connection the Service, prevent physical or financial loss, or to protect against legal liability.
  • Business Transfers. We may share some or all of your information in preparation for, during negotiation of, or in the process of any merger, financing, acquisition, or dissolution transaction or proceeding involving sale, transfer, divestiture, or disclosure of all or a portion of our business or assets. We might also transfer or share information in the event of an insolvency, bankruptcy, or receivership.
  • Protect our Rights and our Users. We may disclose Personal information where we believe it necessary to respond to claims asserted against us, to enforce or administer our agreements, terms, and policies, for fraud prevention, risk assessment, investigation and/or to protect our rights, property, or safety and that of our affiliates, partners, clients, customers, users and/or others.
  • Other Disclosures. We may disclose information to other parties and for other purposes based on (a) your consent, (b) at your direction, (c) as described to you at the time the information is collected.

We may remove identifying data from your Personal Information and share such de-identified data with other parties for any lawful purpose.  We may also combine your Personal Information with other information so that it is no longer associated personally with you, and share that aggregated data.

Cookies and Analytics

We use cookies, pixels, tags, and other technologies, which may be provided by third parties, on our Services to enable certain functionality and for security and fraud detection and prevention, as well as to collect usage information about our Website and the emails that we send and to personalize content and provide more relevant ads and information. We may combine the information we collect via these technologies with other information, including Personal information.

Cookies. Cookies are alphanumeric identifiers that are transferred to your computer through your web browser for record-keeping purposes. Some cookies enable you to log-in to our Services or save certain settings and preferences, while others allow us to track usage and activities on our Services, personalize content, or deliver more relevant ads. Most web browsers automatically accept cookies, but if you prefer, you can edit your browser options to block them in the future. The “Help” tab on the toolbar on most browsers will tell you how to prevent your computer from accepting new cookies, how to have the browser notify you when you receive a new cookie, or how to disable cookies altogether. If you block cookies, however, certain features on our Website may not be available or function properly.

Third parties may use cookies and other similar technologies to collect or receive information from our Site and elsewhere on the Internet and use that information to provide you with targeted ads. If you would like to opt-out of such advertising practices on the particular device on which you are accessing this Privacy Policy, please see the “Your Choices” section below. Note that opting-out does not mean you will no longer receive online advertising. It does mean that the company or companies from which you opted-out will no longer deliver ads tailored to your preferences and usage patterns. Opt outs are also device and browser specific.

Pixel tags and embedded script (aka clear GIFs and web beacons). Pixel tags are tiny graphics with a unique identifier, similar in function to cookies. In contrast to cookies, which are stored on your computer’s hard drive, pixel tags are embedded invisibly on web pages. We may use these, in connection with our Website to, among other things, track the activities of the users of our Services, improve ads, personalize and manage content, and gather usage information about our Website. We may also use these in HTML emails to help us track email response rates, identify when our emails are viewed, and track whether our emails are forwarded.

Third-Party Analytics Tools. Our Website uses automated devices and applications operated by third parties, such as Google Analytics, which uses cookies and similar technologies to collect and analyze information about use of the Website and report on activities and trends. This service may also collect information regarding the use of other websites, apps and online resources. You can learn about Google’s practices by going to www.google.com/policies/privacy/partners/, and you can opt out of them by downloading the Google Analytics opt-out browser add-on, available at https://tools.google.com/dlpage/gaoptout

Your Choices

If you opt-in to email marketing, you can choose to opt-out at any time by following the instruction in such emails. To opt-out of certain targeted advertising cookies go to http://optout.aboutads.info/. The Network Advertising Initiative also offers a means to opt-out of a number of advertising cookies. Please visit http://www.networkadvertising.org to learn more.

Do Not Track

We do not currently recognize automated browser signals regarding tracking mechanisms, which may include “Do Not Track” (DNT) signals sent by web browsers, mobile devices, or other mechanisms. Third parties may be able to collect information, including Personal information, about your online activities over time and across different websites or online services when you use the Services. You may opt out of online behavioural ads at http://www.aboutads.info/choices/. You also may limit certain tracking by disabling cookies in your web browser.

Security

We implement reasonable security measures to ensure the security of your Personal Information.  Please understand, however, that no data transmissions over the Internet can be guaranteed to be 100% secure.  Consequently, we cannot ensure or warrant the security of any information you transmit to us and you understand that any information that you transfer to us is done at your own risk.

Third Party Links and Site

Our Services may include links to third party websites or services. This Privacy Policy does not apply to the information (including Personal Information) collected on any third party website or service over which we have no influence or control.  We are not responsible for the privacy practices of these third party websites or services.  Accordingly, we recommend that you review the privacy policies on any such third-party website or services.

Children’s Privacy

Our Services are not intended for children.  We do not knowingly collect Personal Information from children, and none of our Site are designed to attract children.  In the event that we learn that a person under the age of 13 has provided Personal Information to us, we will delete such Personal Information as soon as possible.

California Shine the Light

Where applicable, California Civil Code Section 1798.83 allows California residents to request certain information regarding our disclosure of Personal Information to third parties for their direct marketing purposes. You can exercise this right by contacting us at [email protected] with the subject line “California Shine the Law Request” and providing us with your name and email address.

Nevada Residents

If you are a resident of Nevada, you have the right to opt-out of the sale of certain Personal Information to third parties who intend to license or sell that Personal Information. You can exercise this right by contacting us at [email protected]ents with the subject line “Nevada Do Not Sell Request” and providing us with your name and email address.

Users Outside of the United States.

If you access the Service from outside of the United States, by visiting the Service and providing us with data, you acknowledge and agree that your personal information may be processed for the purposes identified in the Privacy Policy. In addition, your personal information may be processed in the country in which it was collected and in other countries, including the United States, where laws regarding processing of personal information may be less stringent than the laws in your country. By providing your personal information, you consent to such transfer.

Changes to this Privacy Policy

We reserve the right to change this Privacy Policy from time to time. When we do, we will also revise the “Last Updated” date at the top of this Privacy Policy.  We encourage you to periodically review this Privacy Policy to keep up to date on how we are handling your Personal Information.

Contact Us

If you have any questions, comments or concerns about our privacy practices or this Privacy Policy, or to submit a request to exercise your privacy rights, please contact us at: [email protected]